5 Reasons Why You Should Replace Spreadsheets with an Online Database
Why Cloud Database Technology is the Right Choice for Nonprofits
Data is often the vital spark for nonprofits. The ability to track key activities that support mission critical metrics can become the difference between future funding or closing the doors. So why leave that to chance? Cloud database applications are more efficient and can streamline processes and communications by managing data online.
Here are seven reasons cloud database technology is the right choice for nonprofits:
1. Efficiency and Accessibility
Not only can data be easily entered into the database, information can be quickly located when needed from anywhere with an internet connection. No more digging through files of paperwork and spreadsheets on the office computer trying to find the information you need. With a cloud database, all of your data is at your fingertips and in the best format when you need it to be reported in different ways
2. Streamline Processes and Collaboration
When using spreadsheets as a sole way of tracking data, it can quickly become chaotic with more than one user and many different saved version of the same file all with varying levels of accuracy. Cloud databases solve that problem as multiple users can be logged in and accessing the same files at the same time.
3. Saves Money
Cloud databases cut out the high costs of hardware, software, and the staff to maintain them. Most cloud databases only require a web browser, which means no more need for advanced, top of the line computers to run your database programs and no software purchases and yearly upgrades to fuss about
4. Security
Emailing spreadsheets and lost laptops can be disastrous especially if highly sensitive data is stored inside them. It is a common misconception that a spreadsheet is secure but unfortunately this is not the case. Cloud databases provide greater security because all of your data is encrypted while stored in the cloud. Some providers even offer additional layers of security, so you can rest assured that your data is safe and you can access it no matter what happens to the machine.
5. Work From Anywhere
Accessing data is easy. If you have an internet connection, you can access your data. At meetings, presentations or even at home, your data is always at your fingertips. This may also mean that organizations can offer more flexible schedules and working perks to employees so they can enjoy a more suitable work-life balance without losing productivity.
6. Disaster Recovery
All organizations of any kind should invest in disaster recovery no matter how they track and maintain their data. Whether you are using backup software or manually making copies of important documents, disaster recovery is critical. However, it can quickly become very expensive protecting your important information. Cloud databases have disaster recovery as part of the package. No extra cost to ensure your data will always be accessible and protected.
7. Automatic Software Updates
You will never have to worry about wasting time maintaining or updating your systems, yourself. Cloud providers take care of all of the software updates and maintain the servers for you, leaving you to focus on more important matters, like growing your business and your mission.
Ready to move to the cloud? Learn more about DataSnapz’s offerings for nonprofits and request a free trial today. DataSnapz offers a 50% discount on monthly pricing for qualifying nonprofits.
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